Project Administrator

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Date: Oct 1, 2023

Location: Kenilworth, NJ, US, 07033

Company: Evoqua

About Evoqua Water Technologies

We are excited to announce that Evoqua has now joined Xylem. By uniting our complementary approaches, products, and expertise, we enable our customers to dramatically improve the way water and wastewater is used, managed, conserved, re-used, and returned to nature. Together, we bring uniquely powerful capabilities to solving the world's greatest water challenges. 

At every level, our global team is committed to access, equity, inclusion, and diversity. Our goal is for all our colleagues to be involved, respected, valued, connected, and free to bring their authentic selves and ideas. If you are excited and passionate about solving water, we want to hear from you.

Our more than 22,000 diverse employees are helping communities in more than 150 countries become water-secure. Apply today and Let's Solve Water.

At Evoqua, we are committed to fostering and maintaining an inclusive and diverse workplace where employees can be their authentic selves.  If this position interests you and you possess the minimum qualifications, we encourage you to apply as you could be the right fit for this or other roles we are looking to fill. Evoqua encourages all candidates meeting the minimum qualifications/requirements for the position to apply.

Position Summary

We are seeking a motivated self-starter for a project administrator position in our company. You will be responsible for, among other things, issuing purchase orders to support project procurement, maintaining, updating, and communicating purchase order issues, vendor problems, and PO tracking, along with managing multiple purchase orders at same time, monitoring progress, and communicating to the project team, as well as ensuring proper goods receipt information is shared.

The project administrator will work directly with the project manager to assist with issuing purchase orders, reporting issues with vendors or orders, facilitating mitigations to vendor/product issues, communicating with vendors and internal departments as required. You will work closely with the project team, so strong communications skills are a must. Your mission is to help the project procure necessary materials and equipment to enable the project team to deliver on time and within budget.

Core Responsibilities and Tasks

  • Liaise effectively with suppliers and manufacturers, as well as internal departments and customers, to deliver excellent customer service, answer customer (internal and external) and supplier inquiries within a reasonable timeframe.
  • Responsible for communicating with project managers for supplies and budget guidelines, and confirmation of order quantity, pricing, and availability.
  • Responsible for the accurate creation of purchase orders and communication of orders to vendors and internal departments.
  • Responsible for confirming expected delivery dates with vendors and communicating information to internal departments and customers, as well as tracking delivery of orders.
  • Responsible for confirming physical receipt of orders to appropriate parties and obtaining packing slips or other delivery notification as well as mitigating and correcting misdirected orders from vendors to internal departments and/or customer.
  • Responsible for prompt communication of physical receipt of orders to Good Receiving team to ensure proper accounts payable actions.
  • Responsible for carrying out duties in a manner that establishes and maintains strong and trusting relationships with suppliers.
  • Responsible for working with collaboratively with other teams on invoice problem resolution.
  • Will administer returns processing/credits as required.
  • Will ensure audit compliance and order accuracy and undertake periodic SAP system clean up.
  • Will work with accounts payable for new vendor set-up.
  • Responsible for completing all activities in full compliance with company procedures for Health & Safety and Environmental requirements. Cooperates with managers and other employees to help everyone stay safe. Takes immediate action where deficiencies are identified to prevent harm to self and others.

Organization Impact:

  • Support the procurement of materials necessary to support internal departments/external customers
  • Assist in meeting project/customer requirements and keeping track of project/customer purchase orders
  • Margin attainment
  • Customer satisfaction

Position Requirements


Required: HS diploma or equivalent


  • Candid and timely communication
  • Organized
  • Self-driven, self-managed
  • Comfortable with calling vendors and internal departments
  • Detail oriented
  • Proficient with ERP system
  • Advanced understanding of MS Office (Project, Word, Excel)
  • Forward thinking
  • Professional behavior
  • Basic business acumen
  • Past experience required in procurement, managing direct vendor relationships, issuing and tracking purchase orders, working in ERP system – preferably SAP

LOCATION:  Job is based at Kenilworth, New Jersey office. Hybrid work is allowed pursuant to manager approval.

Additional Details




Evoqua Water Technologies prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, national origin, sexual orientation or any other category protected by applicable federal, state or local law. Evoqua Water Technologies takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

EEO is The Law

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Sexual Orientation/Gender Identity 

EEO is the Law - Poster (PDF)


Evoqua does not accept unsolicited resumes/candidates from search firms.

Nearest Major Market: New York City
Nearest Secondary Market: Newark